Business Development Assistant to support rental event booking and day-to-day coordination at New World Center in Miami.

Act as the first point of contact for new rental inquiries, handling email and phone responses professionally and promptly
Support initial screenings of prospective events to help determine feasibility
Assist departmental colleagues by responding to requests for information from prospective clients
Compile and distribute weekly status reports covering event inquiries
Maintain a checklist for client-required documentation and payment, including follow-up support as needed
Help the Director compile and review monthly reports
Assist with coordinating client site visits
Coordinate staff meals on event days as needed
Provide on-site support during client events as schedules permit
Perform additional job-related duties as assigned

High School Degree or GED
Minimum 1 year experience; 1 to 2 years preferred in an administrative, customer service, or event-related role, with equivalent education and experience considered
Exceptional organization and high attention to detail
Strong written and verbal communication skills
Fluency in English required; Spanish fluency desired
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM or event management software is a plus
Ability to work in a fast-paced environment and manage multiple projects at the same time
Proactive, problem-solving mindset with a strong commitment to excellent customer service
Passion for the mission of New World Symphony and commitment to values of community, respect, excellence, accountability, and trust
Ability to work in person at NWC for some meetings and events
Flexible schedule of approximately 20 hours per week, including evenings and weekends as needed by event schedules

Business Development Assistant (Rental Events)

Location: Miami, FL (onsite)
Job type: Part time

Job Description